Deposits: Ensuring All Files Are Accounted For

 

Step 1: Verify All Files Are Digested 0:00

• Confirm that all commission statements from carriers are digested.
• Check for completeness, especially if dealing with a lot of carriers.

Step 2: Access the Deposits Feature 0:23

• Log into the system and navigate to the deposits feature.
• Ensure your bank account is connected to view the deposits.

Step 3: Refresh the Deposits List 0:36

• Click the refresh button to load the latest deposits.
• Review the list of deposits displayed.

Step 4: Identify Entities from Descriptions 0:49

• Look for keywords in the deposit descriptions to identify the corresponding entities.
• Use the provided rules to match deposits with carriers.

Step 5: Auto-Match Deposits with Files 1:30

• The system will attempt to auto-match each deposit with a corresponding file based on amount and entity.
• Check for 'auto-matched' notifications next to deposits.

Step 6: Manually Match Unmatched Deposits 2:26

• For deposits that do not auto-match, select the deposit and manually search for the corresponding file.
• Confirm the selection to mark it as a manual match.

Step 7: Retrieve Missing Files 3:14

• If a file is missing (e.g., for a specific date), access the carrier's portal to retrieve the necessary statement.
• Alternatively, use Retrieve.

Cautionary Notes

• Always double-check the amounts and entities to avoid mismatches.
• Ensure that all files are up-to-date and accessible before starting the matching process.

Tips for Efficiency

• Regularly update the rules for new carriers to streamline the matching process.
• Keep a checklist of carriers and their corresponding files to quickly identify missing documents.